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Board of Trustees

BOT Meeting Minutes May 8, 2020

Stowe Free Library

Board of Trustees Meeting (Zoom)

May 8th, 2020


Present: D.Witmer, C.Maison Kastner, K.Spear, K.Kaufman, D. Johannessen, C.Lusk, S.Gaines, C.Weber(Director)

Absent: R.Ziegel (Friends)

Call to order: 9:02 am

Minutes: Stand as read.

Friends’ Report: They are working on a plan for the book sale—whether to cancel or not.

Treasurer’s Report: As of the end of April there were $41,230 in the Union Bank Account, $29,174 in the Development Account, an estimated $977,830 in the Endowment Fund.

Director’s Report: Library closed to the public as of March 18th. On March 19th the librarians were asked to work from home. Cindy has finished a 120 page report of the non-fiction items lost in the flood. (Approx. 3600 items.) She is working on what titles to replace and what new titles to buy. A number of new books have been ordered and are on carts at various vendors until the library reopens. There is a grant in place ($20,000) for the Green Mountain Consortium to buy digital material. Serve Pro has cleaned the library in anticipation of reopening.

Cindy is working with Charles Safford, Town Manager and the Fire Chief, Kyle Walker on a phased reopening. Libraries may be among the last to open. Right now staff will work remotely unless there is something that can’t be done at home. They are making plans for a slow phased reopening.

Curbside pickup will hopefully begin at the end of May. Returned books will be sanitized and quarantined for 72 hours.

Three Phases to Reopening:

  1. Only staff will be allowed in the building. Curbside pickup will hopefully begin at the end of May. Returned books will be sanitized and quarantined for 72 hours. Staff will work in staggered shifts and remain 6 feet apart. Temperature and wellness checks will be done every day. The staff will sanitize 3 times a day and the janitor will work Monday- Thursday plus one weekend day. No holds on books.

  2. Library will open 10:00 – 5:00, Monday to Friday to the public with up to 10 patrons who will wait appropriately distanced outside the library to come in to ask for material that the librarians will pull for them. Preferably, patrons will request up to 25 books items by phone or 10 books in person. Staff will pull these books from the shelves. The front desk staff will be behind plexiglass. There will be no bathroom access.

  3. A. When the government says we can return to “normal,” librarians will still wipe everything down, clean and disinfect their workstations after their shifts, holds can be placed on items by phone or in person. Juvenile computer access will be limited to one person, adult access to two persons.

                              B. Return to regular library hours. ILL will resume. No more quarantined books, no meeting room usage, normal  check out with no limits.

Children’s services is developing summer reading programs for kids and adults. Department of Libraries is providing summer reading program grants through October.

Old Business: C.Lusk and D.Johannessen will remain on the Board until new members can be elected once the Select Board is ready.

New Business: None.

Next Meeting: June 5th, 9:00 am

Adjournment: 10:24 am


Respectfully Submitted,

Kim Kaufman



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