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Board of Trustees

BOT Minutes October 2021

Stowe Free Library

Minutes of Board of Trustees Meeting

October 8th, 2021

 

 

Present: S.Gaines, K.Kaufman, A.Colavito, B.Mullin, C.Maison Kastner, D.Witmer, C.Weber (Director)

 

Absent: Kelley Spear

 

Call to Order: 8:06 am

 

Minutes: Approved as read.

Finance Committee Minutes: Approved as read.

 

Friends’ Report: Nothing to report.

 

Treasurer’s Report and Investment Discussion: As of 9/30/21 the Development account contains $32,062. The Operating is at $25,491 and the Endowment Fund has $1,435,214.  The Finance Committee met in October to discuss the spending policy as well as elements of the portfolio. Income from the Endowment Fund is anything over original amount. The Finance Committee proposes using $20,000 (less than 2 percent) of that income for the next fiscal year. Going forward the Board will inform Cindy what amount we will withdraw from which entity for spending. (Morgan Stanley has given us the go ahead) This amount will change annually depending on rise and fall of the accounts. Any interest or dividends are swept into operating account.

 

At the December meeting Cindy will tell us what she would like to do with the funds. Her ideas will be around an event to show appreciation for the community. A motion was made to approve $20,000 for the coming fiscal year. The motion passed.

 

Director’s Report: There were no curbside pick-ups in September, but over 2600 patrons utilized the library. There is no indoor programming this Fall. All programs will be on online, hybrid or outdoors. Cindy is looking into a device called an Owl that allows people at home in hybrid programs to feel more like they’re in the room.

 

Museum Pass Policy:  The Museum Pass Policy will no longer include late fines. The sentence regarding a $2 charge will be removed. Replacement costs will still be required.  A motion was made to change the pass policy as per above. The motion passed.

 

Technology Policy: The paragraph under, Wireless Connection, needs to have the following sentence added: There is now a free wifi hot spot hosted by the library for public use. A motion was made to add the sentence. The motion passed.

 

Strategic Plan Process:

Goal 1: Understanding the community’s needs for and patron satisfaction of library services, programs, and resources. How can the library can address these needs? Cindy would like to create a town wide survey, for suggestions. What does the public learn from offered program and what would they like to see offered in the future?

 

Goal 2: Gather Relevant Library Statistics. Cindy is working on these statistics.

 

Goal 3: Advocate and Market Library. The new logo is part of our marketing plan. It needs to be incorporated into more library materials and will be over time. The librarians will create a survey for the community about hours of operation and what do they want from their library. It is hard to staff the library for evening house while it is so short-staffed. The Union Contract requires that the librarians have two days off in a row which makes it harder to open evenings plus Saturdays. Eventually, two staff members will work evenings and two will work Saturdays.

 

Security Cameras: Cindy’s thought is to put them in the entry way. Who is responsible to pay for things attached to building? We will invite Don Hall, Chief of Police to talk to us about camera and security options.  The Board wants to know the advantages and disadvantages of cameras. There will be further discussion at the November meeting.

 

Holiday Decorations: Tabled until November meeting.

 

Old Business: There was no old business.

 

New Business: The Historical Society is requesting parking spots but the Board is not  involved in that determination.

 

Next Meeting: November 5th

 

Adjournment: 9:15 am

 

Respectfully Submitted,

 

Kim Kaufman

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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